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Marketing Plan

Posted August 27, 2005
Filed under: Publicity |

Email sent 8/12/05:
Dear Florence and Harriette,
Below is a quick outline of our marketing plan for InfoGate (MetaLib). We are treating this as a fairly gentle (beta)launch rather than a full frontal assault. We would certainly welcome any suggestions for additional activities or approaches.
BEFORE SEPT:
- Software upgrade to v. 3.13 (scheduled for 8/10 – continued to week of 8/15) [done]
- Demos for library staff [several done for Gateway & SR; 1 for all staff]
- Set up dynamic deep-linking capability for Library Resource Guides, WebCT, etc. & train selectors [done]
- Create glossy one-page hand-out for Gateway desks [downsized to black & white brochure - done]
- Create insert for library mugs – bookmark? [Distributed folded business-size cards instead - done]
- Gateway Video tutorial includes information about InfoGate [done]
- Add link to InfoGate on WebCT site for Freshmen Seminars [done]
- Set up maintenance workflow for additions & updates to resources & subject categories [done - see blog entry]
EARLY SEPT:
- Grad Student Orientation Session (we are on the agenda) [done]
- Morning Mail [done]
- Search box on home page [done]; links on all eresources pages
FALL SEMESTER:
- Drop-in training sessions for faculty [Intersession Class proposed]
- PASS program training sessions for students [several done; ongoing]
- Demo for CIS Instructional Technology Coordinators
- Usability Testing
- Analyze feedback from comment form & statistical reports
MetaLib Implementation Team:
Bonnie Buzzell
Rosemary Cullen
Lori Jargo
Anne Nolan
Jean Rainwater
Steve L. Thompson

Maintenance Workflow

Posted August 27, 2005
Filed under: Workflow Issues |

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Preliminary thoughts about a maintenance workflow:
I’ve put all of the MetaLib resources in a MySQL table (except for the Library Resource Guides). In addition to serving as the basis for deep-linking selection for the LRGs this table also delivers lists of InfoGate resources to the web. See: http://dl.lib.brown.edu/eresources/infogate.php The list of “new” resources has everything that has been added or configured recently.
WORKFLOW: New stuff comes in either via a CKB update or by activating or adding an IRD.
CKB Update:
1) Web Services runs CKB update on a regular basis (weekly?) (set up cron job?)
2) Web Services posts the summary of new and changed resources to blog (see 8/12 entry).
3) Web Services activates new resources (consulting as needed), and tests resources where configurations have changed.
New Purchase / Vendor or Platform Change:
1) Anne activates, adds, or changes IRD in MetaLib
2) Anne posts new resources on the blog
3) Web Services tries to configure.
Steps 4-6 are the same for either CKB Update or New Purchase:
4) Web Services adds new or newly configured resources to MySQL table from whence they will appear on the web lists at the URL above.
5) Selectors use list of “new” InfoGate resources to notify Rosmary by a predetermined date if they want resources added to their LRGs
6) Rosemary updates category assignments in InfoGate and removes the “new” attribute in MySQL table

CKB Update, 8/22/05

Posted August 22, 2005
Filed under: Central KnowledgeBase Updates |

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CKB Update Report
These resources were updated:
Web of Science now uses XML gateway and parts are now separately searchable.

CKB02571
Web of Science (Thomson Scientific / ISI Web Services)
Configuration ISI_WOS_XML – added
Action Taken: New IRD (BRN03626) activated; old IRD (BRN02803) deactivated; MySQL tables updated (jmr)
CKB02572
Science Citation Index Expanded (Thomson Scientific / ISI Web Services)
Configuration ISI_WOS_XML – replaced
Action Taken: New IRD (BRN03627) activated; old IRD (BRN03221) deactivated; MySQL tables updated (jmr)
CKB02573
Social Sciences Citation Index (Thomson Scientific / ISI Web Services)
Configuration ISI_WOS_XML – replaced
Action Taken: New IRD (BRN03628) activated; old IRD (BRN03247) deactivated; MySQL tables updated (jmr)
CKB02574
Arts & Humanities Citation Index (Thomson Scientific / ISI Web Services)
Configuration ISI_WOS_XML – replaced
Action Taken: New IRD (BRN03629) activated; old IRD (BRN03488) deactivated; MySQL tables updated (jmr)

Patrologia Latina (CKB02547)
Configuration PQ_PLD replaced
Action Taken: Still not working properly. Returns an error in MetaLib user interface; Switched to a local configuration which gets results but subsequent pages in the result set return a session error. Submitted an incident report on Ex Libris CRM, 11/17/05

3.13 Upgrade

Posted August 22, 2005
Filed under: Software/Hardware Upgrades |

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The upgrade to version 3.13 was completed successfully on 8/22/05.
Changes Implemented:
Metasearch default set to “Find Database” (p.60 Implementation Notes)