Library Access Enhanced
From Monday, July 19 through the end of the summer term, Brown students, faculty, and staff can make use of the Rockefeller and Sciences libraries and the Willis Reading Room at the John Hay Library without a reservation. Please continue to make a reservation through libcal.brown.edu to study in the Special Collections Reading Room at the John Hay Library. Group study rooms at the Rock and SciLi are open for use as well.
The Rock will be available to Brown students, faculty, and staff by Brown ID card swipe at the front entrance. We will continue to circulate library materials through distant circulation with pickup at the Rock. Access to the stacks remains restricted.
For the remainder of the summer term, the Library will continue to:
- Provide enhanced digital access to materials for courses and scholarship
- Circulate physical materials on a pickup basis
- Support education and research through remote consultation with Library experts
Health and Safety Guidelines
Fully vaccinated individuals are no longer required to wear a mask inside a University Library. Unvaccinated individuals must continue to wear masks indoors when with other people. Members of the community who have received an exemption from vaccination from the University on medical or religious grounds are required to wear masks and practice social distancing. Any member of the community who is not otherwise required to wear a mask can voluntarily choose to wear a mask in any setting at any time and for any reason.
Don’t wait, vaccinate!
Got the shot? Learn how to share your vaccination information quickly and securely at healthy.brown.edu/vaccinations/verify.
This Is Your Library
We extend our deepest thanks and appreciation to Brown students, faculty, and staff for all you have done for the University’s collective health and safety. Your Library welcomes you. You belong here.
What You Need to Know
This list highlights important information, with links to additional details.
WHAT SPACES WILL BE OPEN?
- All study spaces in the Rockefeller and Sciences libraries are open without a reservation requirement.
- The John Hay Library is open through reservation at libcal.brown.edu.
- Orwig Music Library will be closed until further notice. Due to a sweeping facilities upgrade in the Orwig building, materials from Orwig will be unavailable until the project is completed in August 2021. We apologize for the inconvenience.
- The cafés in the Rock and SciLi are closed for health and safety reasons. You may bring a personal water bottle. We ask that no food is brought into the libraries unless medically necessary.
WHEN WILL THE LIBRARY BE OPEN?
HOW DO I RESERVE A SEAT?
- Please continue to make a reservation to study in the Special Collections Reading Room and the Willis Reading Room at the John Hay Library using LibCal.
- Reservations can be made for two hour time slots.
- Watch the LibCal video tutorial below.
- Reservations can be made up to one week in advance.
- Graduate and medical students may reserve carrels on a monthly basis. Alternating sides of each carrel will be used on different days of the week. To apply, fill out the Library Carrel Request for Graduate Students form.
HOW WILL I GET LIBRARY MATERIALS?
- Requests for materials will continue to be made through the online catalog, for general collections, and through Aeon for special collections materials.
- All requested materials will be retrieved by staff for contactless pickup.
- For everyone’s safety, we ask that patrons do not enter the stacks.
- If materials are available digitally, they will be delivered to you via email.
Materials requested for pickup will be placed in bags on carts for contactless pickup in bins arranged by last name in the Rockefeller Library lobby. You will be notified by email when the materials are available, usually within 24 hours. You may retrieve this material any time the Rock is open – no reservation required.
Please do not clean or disinfect library materials. It could damage the item(s) and is not necessary given the precautions Library staff are taking.
HOW DO I GET HELP?
- Library staff are standing by online to help students and faculty. Please use the Ask a Librarian service for questions and to get research support. You can also email email@example.com (general) and firstname.lastname@example.org (special collections) with questions.
- Staff onsite will be primarily engaged in helping to keep our study spaces safe and healthy. They will not be providing in-person Library services.
HOW CAN I LET YOU KNOW WHAT I THINK?
- Feedback for the Library can be emailed to email@example.com or submitted through the anonymous Library Environment Feedback form.
LIBRARY STUDY SPACES
- Sunday through Thursday: 12:30 p.m. – 12 a.m.
- Friday and Saturday 12:30 p.m. – 10 p.m.
Levels 3 and 4
- Monday – Thursday 9 a.m. – 9 p.m.
- Friday 9 a.m. – 5 p.m.
- Saturday and Sunday 12 – 5 p.m.
- Closed Sunday, July 4 and Monday, July 5
Please note that upper Library floors will be closed to users until further notice.
The John Hay Library is open to all Brown students, faculty, and staff. Visits by appointment through LibCal only.
- Study in the Willis Reading Room (first floor) for a 2 hour block: Monday – Friday, 10 a.m. – 5 p.m.
- Research in the Gildor Family Special Collections Reading Room (first floor) for a 1 to 4 hour block: Monday – Thursday 10 a.m. – 5 p.m.
- Closed Saturday and Sunday
- Closed Sunday, July 4 and Monday, July 5
For research in the Special Collections Reading Room, please make a LibCal reservation and Aeon request. Reserve materials through Aeon one week (5 full business days) in advance of your appointment. Brown faculty may conduct research in the Special Collections Reading Room.
Orwig Music Library is currently closed. Orwig materials will remain unavailable until completion of a building-wide facilities project. The materials at the Orwig Library have been wrapped and sealed in protective material, making them inaccessible to staff. We apologize for any inconvenience.
Study Space Seating
Please use the web-based LibCal reservation system to reserve an individual study seat at the John Hay Library. Reservations can be made up to one week in advance.
Watch this video tutorial for help making a reservation through LibCal:
Seat reservations are for two-hour blocks of time and can be made consecutively.
Carrel reservations will be made on a monthly basis, using alternate sides of each carrel on different days of the week to ensure safe distancing.
Once you place a reservation, you will receive a confirmation email. When you go to the library for your confirmed time, please bring a printout of the confirmation or be able to show it on an electronic device. A security staff member will check your reservation confirmation before you will be allowed to enter the building.
We ask that patrons bring only a personal water bottle into Library buildings.
GRADUATE AND MEDICAL STUDENT CARRELS
Graduate and medical students can make a reservation for a carrel using the Library Carrel Request for Graduate Students form. Reservations are for one month at a time. Carrel use will be on an alternating schedule to ensure safe distancing between carrels.
FACULTY, VISITING SCHOLARS, AND STAFF USE OF LIBRARY SPACE
We will continue to provide digital delivery and distant circulation of materials for faculty and visiting scholars.
Faculty members with individual Faculty Studies will receive a Faculty Study Card via email. Please print the card, queue at the Rock, show the guard to the card, and proceed to your study. You will need to bring the printout of this card with you each time you go to the Rock to access your study.
GRADUATE TEACHING ASSISTANT ROOMS
Graduate TA’s may access a limited number of small study/collaboration rooms to conduct online sections. Registration is required through 25Live.
CLASSES IN LIBRARY SPACES
At this time, the only classes scheduled to be held in Library spaces will be on floors of the Sciences Library that are managed by other campus units. Students will be asked to identify themselves as members of the class upon entry to the building.
Library Materials and Services Requesting Library Materials
An array of research support is available to you.
While staff are not currently available for in-person library assistance, Library experts are standing by online to help students and faculty. Staff on-site will be primarily engaged in helping to keep our study spaces safe and healthy. Please use the Ask a Librarian service for questions and to get research support. You can also email firstname.lastname@example.org (general) and email@example.com (special collections) with questions.
Library Video Tutorials
There are a number of videos on the Library’s YouTube channel that provide information about how to use the Library, conduct various aspects of research, and more.
THIS IS YOUR LIBRARY
You belong here.
During hybrid operations, your Brown University Library is committed to providing the same standard of support and collaboration that is essential to the academic success of the Brown community. We are doing all we can to make resources, materials, and expertise available to you. Please do not hesitate to connect with us — we’re eager to support you and to be an integral part of your academic experience at Brown. Assuming near-universal vaccination levels at Brown and continuing satisfactory public health conditions, the Library will open to Brown students, faculty, and staff without restriction during Fall 2021.