Announcement | Library Updating Search and Catalog System

Rockefeller Library Circulation Manager Kimberly Silva

BruKnow — the Library’s updated search and catalog system named by Brown students — will deliver enhanced searching capabilities when it goes live on August 18, 2021.

Enhanced Searching

The updated system will yield more extensive catalog resource results, offer more refined search tools, and provide many user-friendly features like saved searches, notifications for new items relevant to saved searches, smart spelling correction, virtual browsing of physical items, and “best bets.”

BruKnow the Name

Undergraduate students Isabel Kim ’22 and Michal Loren ’23 each individually submitted “BruKnow” as a name suggestion during the students-only naming contest hosted by the Library during Spring and Summer 2021. 93 students submitted 125 name suggestions. A group of ten students composed of members of the Library Advisory Board, the Graduate Library Advisory Council, and identified through the Undergraduate Council of Students narrowed the submissions down to five finalists. 223 students voted for their favorite name among the finalists, and BruKnow was the most popular choice.

The students who suggested the names that made the short list in addition to BruKnow:

  • Noah Howard ’25
  • Amita Sastry ’20, MD’24
  • Harshini Venkatachalam ’23
  • Daniel Wexler ’22

Why a New System

The software company ExLibris acquired the company that provides the Library’s current system (including Josiah), which dates back to the 1990s. The Library decided to proactively migrate to the integrated library system offered by ExLibris, known as “Alma,” and its search counterpart, “Primo.” BruKnow is the Library’s Primo. ExLibris has been working with Library staff to customize the system for our unique catalog and users.

Process of Moving to a New System

In addition to an enormous transfer of information, the migration process includes user testing and feedback analysis and significant staff training. The Library eagerly anticipates streamlined workflows across previously disparate systems, processes, and departments, resulting in enhanced services and availability of resources.

As we near the go live date in August, the Library will provide patrons with training materials for searching and understanding search results.

We Welcome Your Feedback and Input

If you have questions or feedback about BruKnow or would like to volunteer to test the system, please email libfaq@brown.libanswers.com.

Updated Announcement | Summer 2021 Library Spaces and Operations

Featured

Library Access Enhanced

From Monday, July 19 through the end of the summer term, Brown students, faculty, and staff can make use of the Rockefeller and Sciences libraries and the Willis Reading Room at the John Hay Library without a reservation. Please continue to make a reservation through libcal.brown.edu to study in the Special Collections Reading Room at the John Hay Library. Group study rooms at the Rock and SciLi are open for use as well.

The Rock will be available to Brown students, faculty, and staff by Brown ID card swipe at the front entrance. We will continue to circulate library materials through distant circulation with pickup at the Rock. Access to the stacks remains restricted.

For the remainder of the summer term, the Library will continue to: 

  • Provide enhanced digital access to materials for courses and scholarship 
  • Circulate physical materials on a pickup basis 
  • Support education and research through remote consultation with Library experts 

Health and Safety Guidelines

Fully vaccinated individuals are no longer required to wear a mask inside a University Library. Unvaccinated individuals must continue to wear masks indoors when with other people. Members of the community who have received an exemption from vaccination from the University on medical or religious grounds are required to wear masks and practice social distancing. Any member of the community who is not otherwise required to wear a mask can voluntarily choose to wear a mask in any setting at any time and for any reason.

Don’t wait, vaccinate! 

Got the shot? Learn how to share your vaccination information quickly and securely at healthy.brown.edu/vaccinations/verify. 

This Is Your Library

We extend our deepest thanks and appreciation to Brown students, faculty, and staff for all you have done for the University’s collective health and safety. Your Library welcomes you. You belong here.

What You Need to Know

This list highlights important information, with links to additional details.

WHAT SPACES WILL BE OPEN?

  • All study spaces in the Rockefeller and Sciences libraries are open without a reservation requirement.
  • The John Hay Library is open through reservation at libcal.brown.edu. 
  • Orwig Music Library will be closed until further notice. Due to a sweeping facilities upgrade in the Orwig building, materials from Orwig will be unavailable until the project is completed in August 2021. We apologize for the inconvenience.
  • The cafés in the Rock and SciLi are closed for health and safety reasons. You may bring a personal water bottle. We ask that no food is brought into the libraries unless medically necessary.

WHEN WILL THE LIBRARY BE OPEN?

Hours vary by location. See Library Study Spaces below for details.

HOW DO I RESERVE A SEAT?

  • Please continue to make a reservation to study in the Special Collections Reading Room and the Willis Reading Room at the John Hay Library using LibCal.
  • Reservations can be made for two hour time slots. 
  • Watch the LibCal video tutorial below.
  • Reservations can be made up to one week in advance.
  • Graduate and medical students may reserve carrels on a monthly basis. Alternating sides of each carrel will be used on different days of the week. To apply, fill out the Library Carrel Request for Graduate Students form.

HOW WILL I GET LIBRARY MATERIALS?

  • Requests for materials will continue to be made through the online catalog, for general collections, and through Aeon for special collections materials.
  • All requested materials will be retrieved by staff for contactless pickup. 
  • For everyone’s safety, we ask that patrons do not enter the stacks. 
  • If materials are available digitally, they will be delivered to you via email.

Contactless Pickup

Materials requested for pickup will be placed in bags on carts for contactless pickup in bins arranged by last name in the Rockefeller Library lobby. You will be notified by email when the materials are available, usually within 24 hours. You may retrieve this material any time the Rock is open – no reservation required.

Please do not clean or disinfect library materials. It could damage the item(s) and is not necessary given the precautions Library staff are taking.

HOW DO I GET HELP?

  • Library staff are standing by online to help students and faculty. Please use the Ask a Librarian service for questions and to get research support. You can also email rock@brown.edu (general) and hay@brown.edu (special collections) with questions.
  • Staff onsite will be primarily engaged in helping to keep our study spaces safe and healthy. They will not be providing in-person Library services.

HOW CAN I LET YOU KNOW WHAT I THINK?

LIBRARY STUDY SPACES

Rockefeller Library

Hours:
  • Sunday through Thursday: 12:30 p.m. – 12 a.m. 
  • Friday and Saturday 12:30 p.m. – 10 p.m.
Carrells:

Levels 3 and 4

Sciences Library

Hours:
  • Monday – Thursday 9 a.m. – 9 p.m.
  • Friday 9 a.m. – 5 p.m.
  • Saturday and Sunday 12 – 5 p.m.
  • Closed Sunday, July 4 and Monday, July 5

Please note that upper Library floors will be closed to users until further notice.

John Hay Library

The John Hay Library is open to all Brown students, faculty, and staff. Visits by appointment through LibCal only.

  • Study in the Willis Reading Room (first floor) for a 2 hour block: Monday – Friday, 10 a.m. – 5 p.m.  
  • Research in the Gildor Family Special Collections Reading Room (first floor) for a 1 to 4 hour block: Monday – Thursday 10 a.m. – 5 p.m. 
  • Closed Saturday and Sunday
  • Closed Sunday, July 4 and Monday, July 5

For research in the Special Collections Reading Room, please make a LibCal reservation and Aeon request. Reserve materials through Aeon one week (5 full business days) in advance of your appointment. Brown faculty may conduct research in the Special Collections Reading Room.

Orwig Music Library

Orwig Music Library is currently closed. Orwig materials will remain unavailable until completion of a building-wide facilities project. The materials at the Orwig Library have been wrapped and sealed in protective material, making them inaccessible to staff. We apologize for any inconvenience.

RESERVATIONS

Study Space Seating

Please use the web-based LibCal reservation system to reserve an individual study seat at the John Hay Library. Reservations can be made up to one week in advance. 

Watch this video tutorial for help making a reservation through LibCal:

Seat reservations are for two-hour blocks of time and can be made consecutively.

Carrel reservations will be made on a monthly basis, using alternate sides of each carrel on different days of the week to ensure safe distancing.

Once you place a reservation, you will receive a confirmation email. When you go to the library for your confirmed time, please bring a printout of the confirmation or be able to show it on an electronic device. A security staff member will check your reservation confirmation before you will be allowed to enter the building. 

We ask that patrons bring only a personal water bottle into Library buildings.

GRADUATE AND MEDICAL STUDENT CARRELS

Graduate and medical students can make a reservation for a carrel using the Library Carrel Request for Graduate Students form. Reservations are for one month at a time. Carrel use will be on an alternating schedule to ensure safe distancing between carrels.

FACULTY, VISITING SCHOLARS, AND STAFF USE OF LIBRARY SPACE

We will continue to provide digital delivery and distant circulation of materials for faculty and visiting scholars.

Faculty members with individual Faculty Studies will receive a Faculty Study Card via email. Please print the card, queue at the Rock, show the guard to the card, and proceed to your study. You will need to bring the printout of this card with you each time you go to the Rock to access your study.

GRADUATE TEACHING ASSISTANT ROOMS

Graduate TA’s may access a limited number of small study/collaboration rooms to conduct online sections. Registration is required through 25Live

CLASSES IN LIBRARY SPACES

At this time, the only classes scheduled to be held in Library spaces will be on floors of the Sciences Library that are managed by other campus units. Students will be asked to identify themselves as members of the class upon entry to the building.

Library Materials and Services Requesting Library Materials

REMOTE ASSISTANCE

An array of research support is available to you.

While staff are not currently available for in-person library assistance, Library experts are standing by online to help students and faculty. Staff on-site will be primarily engaged in helping to keep our study spaces safe and healthy. Please use the Ask a Librarian service for questions and to get research support. You can also email rock@brown.edu (general) and hay@brown.edu (special collections) with questions. 

Library Video Tutorials

There are a number of videos on the Library’s YouTube channel that provide information about how to use the Library, conduct various aspects of research, and more.

THIS IS YOUR LIBRARY

You belong here. 

During hybrid operations, your Brown University Library is committed to providing the same standard of support and collaboration that is essential to the academic success of the Brown community. We are doing all we can to make resources, materials, and expertise available to you. Please do not hesitate to connect with us — we’re eager to support you and to be an integral part of your academic experience at Brown. Assuming near-universal vaccination levels at Brown and continuing satisfactory public health conditions, the Library will open to Brown students, faculty, and staff without restriction during Fall 2021.

Announcement | Changes Coming to NCBI Accounts

Changes Coming to NCBI Login Accounts in June 2021

Beginning in June 2021, NCBI will no longer have a direct login option (username/password). This change is occurring to improve account security by using third-party logins. Your NCBI account is used to access MyBibliography, SciENcv, and MyNCBI. 

If you currently log in to MyNCBI with a username and password, you will need to add an additional login path to your account. This will not change anything saved in your account — it will simply add different login credentials. 

To update your account, first login to MyNCBI:

Then click your account name in the top right hand corner:

Click “Account settings”:

Under the “Linked Accounts” section on the following page, click “Change” to add an account. Note that the “Native NCBI” account option will no longer be available to be used as a login after the June cutover.

You can use your Brown shibboleth login, or an additional third party login such as Login.gov. If you anticipate changing organizations in the future, you may want to choose Login.gov or ORCiD. If you have NIH funding and an eRA Commons account, you should use the same login mechanism for both. Search for Brown or Login.gov, and click the result to continue configuring the login.

See NCBI’s Blog post, and FAQs for more information, or please contact your librarians at healthscilibrarians@brown.edu for help.

Announcement | Commencement and Quiet Period Library Services

Brown University Library buildings will be closed Saturday, May 1 and Sunday May 2 for Commencement Weekend, and Friday, May 7 for a University-appointed day off for staff.

In observance of the Quiet Period, undergraduate students will not be able to make a reservation for seating in Library buildings from Monday, May 3 through Tuesday, May 18. Reservations can be made by undergraduate beginning Wednesday, May 19.

Graduate students can continue to access Library spaces during the Quiet Period. Make a reservation.

Remote support and distant circulation will remain available during the Quiet Period.

Questions? Please email rock@brown.edu.

Announcement | Faculty Studies

The application for faculty study rooms at the Rockefeller Library will open on Friday, April 16, 2021. Applications will be accepted through Monday, May 17, 2021.

Apply here

The following categories of need will receive priority:

  • Current Faculty engaged in research requiring intensive use of library resources, programs, and services that is best served on-site within the Library. For Academic Years 2021-22 and 2022-23, priority will be given to tenure-track faculty whose research has been disrupted by the COVID-19 pandemic.
  • Current Faculty engaged in research requiring intensive use of library resources, programs, and services that is best served on-site within the Library. For Academic Years 2021-22 and 2022-23, priority will be given to tenure-track faculty whose research has been disrupted by the COVID-19 pandemic.
  • Current Faculty engaged in research requiring intensive use of library resources, programs, and services that is best served on-site within the Library. For Academic Years 2021-22 and 2022-23, priority will be given to tenure-track faculty whose research has been disrupted by the COVID-19 pandemic.
  • Current Faculty engaged in research requiring intensive use of library resources, programs, and services that is best served on-site within the Library. For Academic Years 2021-22 and 2022-23, priority will be given to tenure-track faculty whose research has been disrupted by the COVID-19 pandemic.

A total of 25 studies will be available, with occupancy starting on September 1 (campus health and safety conditions permitting). Studies may be requested for any combination of Fall, Spring, and Summer (June/July) terms, for a maximum of 11 months. All study rooms must be vacated by the beginning of August, which is reserved for cleaning and maintenance.  

We anticipate informing applicants at the beginning of June.

Announcement | New Health and Biomedical Library Services Unit at Brown

The Library will establish a new department — Health and Biomedical Library Services — to provide more direct and focused support for Brown’s programs in medicine, public health, and biomedical sciences.

The growth of these programs in size, scientific reputation, and societal impact is transformative for Brown and requires enhanced library support for research, teaching, and learning. Establishing Health and Biomedical Library Services (HBLS) as a distinct department will increase the Library’s contributions to advancing the mission of the Division of Biology and Medicine and the School of Public Health — as well as their statewide partners in research, education, practice, and community engagement. 

Further enhancing the Library’s identity as the go-to place for expert partners in education and research services, this new unit will bring enhanced focus to the specific academic and scholarly goals of the Division of Biology and Medicine (including The Warren Alpert Medical School and the Program in Biology) and the School of Public Health. HBLS will build upon existing services such as literature review support, data management, and publishing, impact, and compliance to enhance our support for the research lifecycle. In cooperation with leadership at The Warren Alpert Medical School and our clinical partners, HBLS will develop targeted outreach and education to clinical faculty and residency programs.

Planning for the new department involved close consultation with Allan Tunkel, Senior Associate Dean for Medical Education, and Kimberly Galligan, Executive Dean for Administration for the Division of Biology and Medicine at Brown. Increased communication between the Library and the Division of Biology and Medicine and the School of Public Health will amplify the Library’s ability to nimbly adapt and respond to the rapid changes in Rhode Island’s healthcare landscape.

Erika Sevetson, who has been serving as Director of Academic Engagement for Health, Biomedical, and Physical Sciences and Medical Librarian for The Warren Alpert Medical School, will now serve as the Director of the new HBLS department. In her new role, Erika will serve on key Division of Biology and Medicine committees and leadership teams, including the Extended Leadership Group that supports Jack A. Elias, MD, Senior Vice President for Health Affairs and Dean of Medicine and Biological Sciences. She will also collaborate with the Office of Biomedical Advancement to identify opportunities for fundraising in support of information resource needs for health and biomedical sciences. The HBLS team includes Andrew Creamer (who will also continue to support programs outside HBLS), Chelsea Misquith, and Kelsey Sawyer.

Announcement | Orwig Music Library Closure – April 3 Material Request Deadline

From May through August 2021, the Orwig Music Building, including Orwig Music Library, will be closed for renovation. The renovation will involve installation of essential human safety equipment including wet fire suppression in every room and an upgrade to the building’s entire HVAC system. 

Due to the significant amount of work being done in every space, the library stacks must be encased in a protective wrap and some library material will need to be boxed and placed in storage. Consequently, physical materials in the music library collections will be inaccessible. Purchasing of electronic materials (ebooks and similar) will continue during this time.

Please make your requests for physical music-related research and reserves materials for Summer 2021, including distance circulation and digitization requests, by April 3. 

We do not yet have a specific project end date, as planning is still underway. Music material will be made available as soon as possible, once staff members are able to access the stacks and stored items in August. We will keep the community updated as the project progresses.

Please direct any questions and requests to orwig@brown.edu.

Announcement | Fall 2020 End-of-Term Library Services

Your Brown University Library will be offering the following schedule of services for the end of the Fall semester:

DATES ROCKEFELLER SCIENCES HAY
Wed., 11/25 All Library Buildings Close at 5 pm
Thurs. & Fri.,
11/26 – 27
Thanksgiving Holiday: All Library Buildings Closed
Sat., 11/28 –
Thurs., 12/10
Fall Term Hours Resume:

Study Spaces and Circulation Pickup:

Monday–Thursday:
12:30 – 10 pm

Friday–Sunday:
12:30 – 5 pm
Fall Term Hours Resume:

Study Spaces:

Monday–Thursday:
9 am – 9 pm

Friday:
9 am – 5 pm

Saturday & Sunday:
12 – 5 pm
Fall Term Hours Resume:

Willis Reading Room:
Monday–Friday
9:30 am – 6 pm

Gildor Special Collections Reading Room:
Wednesday and Thursday, 1 – 4 pm
(by appointment)

Closed
Saturday and Sunday
Fri., 12/11 Open 12:30 – 5 pm Open 9 – 5 pm Open 9:45 – 5 pm
Sat., 12/12 –
Sun., 12/20
Circulation Pickup:

Monday–Thursday:
12:30 – 10 pm

Friday–Sunday:
12:30 – 5 pm
 
Study Spaces CLOSED, except Wernig Graduate Student Reading Room and assigned Carrels (same hours as above)
Study Spaces:

Monday–Thursday:
9 am – 9 pm

Friday:
9 am – 5 pm

Saturday and Sunday:
12 – 5 pm
Study Spaces:

Willis Reading Room:
Closed

Gildor Special Collections Reading Room:

Wednesday and Thursday, 1 – 4 pm
(by appointment)
Mon., 12/21/20 –
Sun., 1/3/21
Winter Break: All Library Buildings Closed

The major changes will be to concentrate reservable seats for individual study at the Sciences Library starting on December 12, following the end of the remote exam period for undergraduates. This is in service of safely increasing staff activity in other buildings to prepare reserves and other course materials for the Spring term. Pickup circulation will continue in the Rock lobby through December 20, and graduate students will continue to have access to the Wernig Graduate Student Reading Room and their assigned carrels during the same period.

Information about reserving seats, ordering materials, and all other core Library services is available here.

The Library staff sincerely appreciate all the expressions of support and encouragement we have received from students, faculty, and staff over the Fall term. Your patience, partnership, and good will have enabled us to carry out our most essential functions to sustain Brown’s academic mission in the safest possible manner.

With best wishes for the remainder of the term, the holidays, and a restful Winter Break.

Announcement | Library Spaces Open for Fall 2020

Your Brown University Library is thrilled to invite you back into the libraries for Fall 2020! 

John Hay is doing his part for a Healthy Brown.

The Library is working to meet critical student and faculty needs in the following ways:

  • Opening space for individual student work on a reservation basis
  • Providing enhanced digital access to materials for courses and scholarship
  • Circulating physical materials on a pickup basis
  • Supporting education and research through remote consultation with the Library’s experts

These services are described in more detail below.  We will continue to adapt as circumstances change, and provide updates to the campus community accordingly.

Library Town Hall

The Library University-Wide Town Hall meeting from September 17, 2020 was recorded and can be found on the Library’s YouTube channel and below:

Safety Is Everyone’s Priority

Our opening plan is based on the most up-to-date, reliable safety protocols to ensure a healthy environment for our patrons and staff. It is up to all of us to keep each other healthy and safe, and we feel confident that members of the Brown community will gladly share in this responsibility so that the Library can operate safely and continue providing the services that students and faculty most need. 

When you come to the Library, please

  • Wear a mask over your mouth and nose at all times
  • Maintain social distance
  • Sit in your reserved seat only
  • Sanitize your study space when you arrive and before you leave 

Please follow all other Healthy Brown steps to keep yourself and our community well. If you aren’t feeling well, please make use of our robust slate of digital resources.

We extend our deepest thanks and appreciation to everyone for following these steps!

What You Need to Know

This list highlights the most important information you need to know, with links to additional details.

What spaces will be open?

  • Select study spaces in the Rockefeller Library, Sciences Library, and John Hay Library are open on a reserved seating basis.
  • Orwig Music Library will be closed to users until further notice. Orwig materials will continue to be available by request.
  • The cafés in the Rock and SciLi will be closed until further notice. You may bring a personal water bottle. We ask that no food is brought into the libraries unless medically necessary.

When will the Library be open?

  • Library spaces opened to graduate and medical students on Wednesday, September 16
  • Undergraduates are welcome in Library spaces as of Monday, October 5.
  • Hours vary by library

How do I reserve a seat?

How will I get Library materials?

  • Requests for materials will continue to be made through Josiah, the online catalog, for general collections, and through Aeon for special collections materials.
  • All requested materials will be retrieved by staff for contactless pickup. More information.
  • For everyone’s safety, we ask that patrons do not enter the stacks.

How do I get help?

  • Library staff are standing by online to help students and faculty. Please use the Ask a Librarian service for questions and to get research support. You can also email rock@brown.edu (general) and hay@brown.edu (special collections) with questions.
  • Staff onsite will be primarily engaged in helping to keep our study spaces safe and healthy. They will not be providing in-person Library services.

How can I let you know what I think?

Library Study Spaces

Rockefeller Library

Hours:

  • Monday – Thursday 12:30 – 10 p.m.
  • Friday, Saturday, and Sunday 12:30 – 5 p.m.

Spaces with reserved seating available:

  • Sorensen Family Reading Room (Level 1: Rooms 130, 130 A and B, 132)
  • Finn Reading Room (Level 1: Room 134)
  • Sidney E. Frank Digital Studio (Level 1: Room 155)
  • Window Seating (Level 1: Room 141A)
  • Absolute Quiet Room and Foyer (Level A: Rooms A17, A07, A08)
  • Landing Lounge (Level A: Room AS3)
  • Table Seating adjacent to the Oversize Art Collection (Level A: Room A41)
  • Wernig Graduate Study Center (Level 2: Rooms 218 and 220) — Graduate and Medical students only
  • Corner Window Study Area (Level 2: Room 224)

Carrels:

Levels 3 and 4

Sciences Library

Hours:

  • Monday – Thursday 9 a.m. – 9 p.m.
  • Friday 9 a.m. – 5 p.m.
  • Saturday and Sunday 12 – 5 p.m.

Spaces with reserved seating available:

  • Friedman Study Center (Level A: Rooms A01, A01A and B, A04, A05, A08, A09, A18, A21, A24)
  • Mezzanine Level (Room 201)

Please note that upper Library floors will be closed to users until further notice.

John Hay Library

  • Study space: Monday – Friday 9:30 a.m. – 6 p.m.
  • Special Collections: Wednesday and Thursday 1 – 4 p.m.
  • Closed Saturday and Sunday

Spaces with reserved seating available:

  • Willis Reading Room (first floor) – Opens September 16
  • Gildor Family Special Collections Reading Room (first floor) – Opens September 23 to graduate and medical students; opens October 7 to undergraduate students
    • By appointment through LibCal only
    • Reserve materials through Aeon one week (5 full business days) in advance of your appointment

Orwig Music Library

Orwig Music Library is currently closed. Orwig materials are available by request through Josiah.

Reservations

study space Seating

The web-based LibCal reservation system is available now for seating starting on September 16 for graduate and medical students and October 5 for undergraduates. 

Please make a reservation before going to a library. 

Watch the video tutorial on YouTube explaining how to use the LibCal reservation system.

Please make only one reservation per day to allow for equitable access to the limited number of de-densified seats. Seat reservations are for two-hour blocks of time with a half hour in between.

Carrel reservations will be made on a monthly basis, using alternate sides of each carrel on different days of the week to ensure safe distancing.

Once you place a reservation, you will receive a confirmation email. When you go to the library for your confirmed time, please bring a printout of the confirmation or be able to show it on an electronic device. Queue up outside, maintaining six feet of space with others in line. A security staff member will check your reservation confirmation before you will be allowed to enter the building. 

We ask that patrons bring only a personal water bottle into Library buildings.

graduate and medical student Carrels

Graduate and medical students can make a reservation for a carrel using the Library Carrel Request for Graduate Students form. Reservations are for one month at a time. Carrel use will be on an alternating schedule to ensure safe distancing between carrels.

Clean In / Clean Out

We ask that all patrons clean your designated area when you arrive and before you leave, using provided disinfectant wipes.

Faculty, visiting scholar, and staff use of library space

We ask that faculty and staff allow students only to reserve seating and carrels in the libraries. We will continue to provide digital delivery and distant circulation of materials for faculty and visiting scholars.

Faculty members with individual Faculty Studies will receive a Faculty Study Card via email. Please print the card, queue at the Rock, show the guard the card, and proceed to your study. You will need to bring the printout of this card with you each time you go to the Rock to access your study.

Graduate Teaching Assistant rooms

Graduate TA’s may also access a limited number of small study/collaboration rooms to conduct your online sections. Registration is required through 25Live. Please follow all safety protocols including Clean in / Clean out.

Classes in Library Spaces

At this time, the only classes scheduled to be held in Library spaces will be on floors of the Sciences Library that are managed by other campus units. Students will be asked to identify themselves as members of the class upon entry to the building.

Library Materials and Services Requesting Library Materials

Requests for materials will continue to be made through Josiah, the online catalog, for general collections, and through Aeon for special collections materials.

Contactless Pickup and Digital Delivery

All requested materials will be retrieved by staff for contactless pickup. For everyone’s safety, we ask that patrons do not enter the stacks. If materials are available digitally, they will be delivered to you via email.

Remote Assistance

While staff will not be available for in-person library assistance, Library experts are standing by online to help students and faculty. Staff onsite will be primarily engaged in helping to keep our study spaces safe and healthy. Please use the Ask a Librarian service for questions and to get research support. You can also email rock@brown.edu (general) and hay@brown.edu (special collections) with questions. This news page has detailed information about Library services during the pandemic.

Library Video Tutorials

There are a number of videos on the Library’s YouTube channel that provide information about how to use the Library, conduct various aspects of research, and more.

This Is Your Library

You belong here. While these are extraordinary times, we know the Brown community is also extraordinary. We will rise to the challenges of this pandemic, work together, support each other, and succeed with each other. We are grateful to the many students and faculty who have let us know how important the Library is to your academic work and experience at Brown. We are proud of our staff members who have worked tirelessly through the pandemic to support Brown’s academic mission and who will be both onsite and at home, ready to help you and collaborate with you on your research journey — this semester, in 2021, and beyond. We are here for you. This is your Library.

Announcement | Library Services for Fall 2020

stack of books

Library Services during Fall 2020

The Library is thrilled to welcome students into our large study spaces for independent work during the Fall 2020 semester. Staff onsite will be primarily engaged in helping to keep our study spaces safe and healthy. They will not be providing in-person library services.

We are continuing to provide a robust slate of online services, detailed below. If you have any questions, you can email rock@brown.edu (general) or hay@brown.edu (special collections). You can also chat with a Library expert through the Ask a Librarian service. Many other services, resources, and updates can be found at library.brown.edu and here on our news blog.

Requesting Physical Materials

The Library is pleased to announce an expansion of circulation services. Materials requested will be available for pickup any time the Library is open. It is no longer necessary to make a reservation for pickup. (Reservations to study in the Library are still required.)

Current Brown faculty/instructors and students may request up to ten (10) items per week from our collections, including physical books. Materials held at the Rockefeller Library, the Library Annex, the Sciences Library, and Orwig Music Library should be requested directly through Josiah, the Library’s online catalog and picked up in the Rockefeller Library lobby. Library staff will retrieve the items and email the requestor with instructions for pickup when the items are ready. Pickup for ALL items will take place in front of the Rockefeller Library. 

If you reserve space in a library, please continue to make use of Josiah (and Aeon for special collection) to request materials. Please do not enter the stacks.

Contactless Pickup — Available without Reservation during Open Hours

Materials requested for pickup will be placed in bags on carts and quarantined, untouched, for a minimum of 72 hours. The most current research tells us that 72 hours (three days) of quarantine is safe for circulating library materials.

You will be notified with the date the material will be available. Once available, the requested materials will be pre-checked out to you and placed in bins arranged by last name in the Rockefeller Library lobby. You may retrieve this material any time the Library is open — no reservation required. 

Please do not clean or disinfect library materials. It would likely damage the item(s) and is not necessary given the precautions Library staff are taking.

Requesting Special Collections

The John Hay Library will digitize special collections material for research and teaching needs. Requests from current Brown faculty and graduate students will be prioritized. Other requests will be fulfilled as time allows. This service is limited to members of the Brown community. To make a request, email hay@brown.edu or fill out the request form

Brown University graduate and undergraduate students and faculty: the Special Collections Reading Room opened on an appointment-only basis on September 23, 2020, Wednesday and Thursday from 1 p.m. to 4 p.m. Appointments must be made at least one week (5 business days) in advance so that staff can adequately prepare materials.

Requesting Course Reserves and Course Packs

Faculty members should continue to use Online Course Reserves Access (OCRA) to request materials for course reserves and course packs. Once received, the Library will make the reserves available to students through the course site in Canvas. 

If you are using a course pack from a previous semester, the Library will make the content available in Canvas and/or OCRA. Email rock@brown.edu to initiate this process. 

Interlibrary Loan (ILL)

Interlibrary Loan (ILL) for physical materials will not resume until a later phase, and (by agreement with our Ivy-plus partners) no earlier than September 1. We will continue to accept and fill ILL requests for articles and book chapters that are available electronically, which will be sent to patrons via email. We will also continue searching for electronic versions of requested books. 

Requests for Digital Material

Contact us at the following email addresses to request items, ask research questions, and connect with a Library expert:

Expanded Access to Digital Content and Services

As a response to the global COVID-19 pandemic, many of the Library’s content providers have expanded Brown’s access to digital content in order to support online research, learning, and teaching. In addition to the 2 million+ digital books and journals available through the Library’s subscriptions, we are excited to share many additional resources from our partners.

How Long Will Requests Take?

All requests may take up to seven days. Quarantine protocols for handling physical materials will make requests for rush or expedited delivery less feasible for the time being.

Faculty and Student Support

We are providing online services, including research consultations and instruction. Subject librarians can be reached by email and on chat, which is staffed Monday through Friday from 8 a.m. to 10 p.m. Not sure who to ask? Email most questions to rock@brown.edu and email questions about special collections to hay@brown.edu.

Additional resources:

Returning Physical Material

Please return physical materials to the Rockefeller Library, through the book return drop located to the left of the front doors.

You can keep the items in your possession until you are able to return to campus. This includes items obtained through Borrow Direct, easyBorrow, and ILLiad. Fines and late fees will be waived.

Safe Staffing

To protect the safety of staff and patrons, we are operating at minimum staffing levels with modified workflows to allow for social distancing and quarantine of materials. We will add staff and increase service levels as public health guidance allows.

Questions?

Email rock@brown.edu with questions. If you have a question about special collections, email hay@brown.edu.